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Meeting Supervisor Making Meetings Easier |
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Home | Getting Started | Managing Costs | Forms | Seating | Photos | ||
Negotiating |Catering Manager | Audio Visual | Logistics | ||
Controlling Travel Costs |
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• Organizing your management team
• Ins and outs of location selection
• Organizing your responsibilities
• Working with your venue's event planner |
With the constant increase in scientific gadgets the perks on planes
will continue to rise as in-flight Wi-Fi and flying office
accommodations are recognized by all as a big attraction on planes. So
the difference between the haves and have-nots aboard a plane will
widen. You have to consider these costs and your duty to care for your
road warriors. Which ones are permissible and under what circumstances.
If you have a number of flights you can promise you should try to
negotiate a reduced fee.
From the hotel side expect more resort fees, gym fees, etc. Fewer and
fewer things will be free. This means to save costs you need to drill
down in your contract and clearly understand what items you are charged
for and what items are added on.
On the car rental side, look out for no show fees and a myriad of
additional charges. In many cases over 50% of the car rental fees are
not in the base price. Look into your credit card
company and insurance policy to see if they cover some of the
fees your travelers are paying extra for.
In general: • Revisit your travel policy. The policy should define how to avoid some of these charges, what can be reimbursed, what suppliers should be used |
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